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TITLE 2 BOARDS AND COMMISSIONS
Printable Version
CHAPTER 1
BOARD OF LOCAL IMPROVEMENTS
SECTION:
2-1-1: MEMBERSHIP:
The City Council shall be and act as the Board of Local Improvements for the City. The Board of Local Improvements shall meet upon the call of the Mayor or any two (2) members. Twenty four (24) hours' notice of such call shall be given each member; provided, that a meeting may be held without notice when all members are present. The Mayor shall be the president of the Board of Local Improvements.
CHAPTER 2
PLANNING AND ZONING COMMISSION
SECTION:
2-2-1: Membership
2-2-2: Appointment; Term; Vacancies
2-2-3: Officers and Employees of
2-2-4: Compensation; Removal
2-2-5: Meetings
2-2-6: Rules of Procedure
2-2-1: MEMBERSHIP: The shall be a Planning and Zoning Commission which shall consist of nine (9) members.
2-2-2: APPOINTMENT; TERM; VACANCIES: The members of the Planning and Zoning Commission shall be appointed by the Mayor subject to approval by the City Council. The members of the Planning and Zoning Commission shall serve staggered, three (3) year terms or until their successors are appointed and qualified. Vacancies in an office shall be filled for the unexpired term of the member whose place has become vacant.
2-2-3: OFFICERS AND EMPLOYEES OF:
A. A chairman of the Planning and Zoning Commission shall be elected by a majority vote of the members of the Commission. The chairman of the Planning and Zoning Commission shall serve for a term of three (3) years or until the chairman's term as a member expires. A vice chairman shall also be elected by a majority vote of the members for a three (3) year term or until said member's term expires. A person may not serve more than three (3) years in succession as chairman of the Planning Commission. The Planning and Zoning Commission shall appoint a secretary to keep the minutes and records of the Zoning Commission, who need not be a member of the Commission.
B. The Planning and Zoning Commission may, at the discretion of the Council employ a paid staff, whose salaries, wages and other necessary expenses shall be provided for by the Council from public funds.
2-2-4: COMPENSATION; REMOVAL: The members of the Planning Commission shall serve without compensation except the chairman shall be paid mileage when traveling on business for the Planning Commission. The Mayor and City Council shall have the power to remove any member of the Planning Commission for cause and after a public hearing; provided, however, a Commission member that misses more than four(4) meetings in a calendar year will be automatically removed from the Commission, and a new member shall be appointed by the Mayor subject to the approval of the City Council.
2-2-5: MEETINGS:
A. Regular Meetings: Meetings of the Planning and Zoning Commission shall be held at such time and place within the City as the Commission may determine from time to time.
B. Special Meetings: Special meetings may be held at the call of the chairman or as determined by a majority vote of the Commission.
C. Chairman's Powers: The chairman, or in his absence the vice chairman, may administer oaths and compel attendance of witnesses.
D. Meetings Open to Public: All meetings of the Commission shall be open to the public.
E. Records of Meetings: The Commission shall keep minutes of its proceedings showing the vote of each member upon every question, or if absent or failing to vote, indicting that fact and shall also keep records of its examinations and other official actions.
F. Quorum Required; Voting: No hearing or meeting shall be conducted without a quorum of the Commission being present. A quorum shall consist of a majority of all the members. The chairman or vice chairman shall vote on all matters before the Commission.
2-2-6: RULES OF PROCEDURE: The Commission may adopt its own rules of procedure for the conduct of its business. -
CHAPTER 3
(RESERVED)
CHAPTER 4
BOARD OF FIRE AND POLICE COMMISSIONERS
SECTION:
2-4-1: Membership; Appointment, Removal
2-4-2: Officers
2-4-3: Compensation
2-4-4: Duties
2-4-5: Rules
2-4-6: Legal Counsel for
2-4-1: MEMBERSHIP; APPOINTMENT, REMOVAL:
A. Members, Term: There shall be a Board of Fire and Police Commissioners as provided by law, (65 ILCS 5/10-2.1-1 et seq.) which shall consist of three (3) members whose terms shall be for three (3) years. The Terms shall be staggered. Such members shall be appointed by the City Council.
B. Removal of Members: Members of the Board of Fire and Police Commissioners shall be removed in the manner prescribed by State Law. (65 ILCS 5/10-2.1-3.)
2-4-2: OFFICERS OF:
A. Chairman: The Board of Fire and Police Commissioners shall elect a chairman to serve during the City's fiscal year.
B. Secretary: The Board of Fire and Police Commissioners may appoint a secretary who need not be a member of the Board, subject to approval of the Council. The compensation of said secretary shall be fixed by the Council.
2-4-3: COMPENSATION: Members of the Board of Fire and Police Commissioners shall be paid such sum as is determined by the City Council.
2-4-4: DUTIES: The Board of Fire and Police Commissioners shall have charge of all appointments to the Fire and Police Departments and shall conduct and hold all entrance and promotional examinations in the manner required by law.
2-4-5: RULES: The Board of Fire and Police Commissioners shall have the power to make all rules concerning the personnel of the Fire and Police Departments as are authorized by State Law.
2-4-6: LEGAL COUNSEL FOR:
A. In all matters concerning its activities and procedures, the Board of Fire and Police Commissioners shall be represented by legal counsel of their own choosing. Said legal counsel shall not be the Corporation Counsel of the City nor any member of his staff.
B. The duties of the counsel for the Board of Fire and Police Commissioners shall be to advise the Board on all legal matters concerning its activities, to represent the Board in any legal actions brought directly by or against the Board, to represent the Board on all administrative review proceedings arising out of its activities, to sit as hearing officer in disciplinary and other proceedings before the Board and to advise and represent the Board on such other legal matters as may, from time to time, come before the Board. As hearing officer, said counsel shall convene and conduct such hearings, rule on any and all motions presented to the Board, rule on matters of evidence and procedure, prepare all written orders of the Board and shall perform such other functions as are necessary to the orderly hearing of disciplinary and other proceedings.
C. The Board of Fire and Police Commissioners may appoint special legal counsel for the investigation and presentation of disciplinary and other charges before the Board. Said counsel shall not be the Corporation Counsel of the City nor any member of his staff. On all disciplinary matters resulting in a hearing before the Board, such special counsel shall be so appointed to investigate and present charges before the Board.
D. This Section is enacted pursuant to the provisions of division 2.1 of section 10 of the Illinois Municipal Code (65 ILCS 5/10-2.1-1 through 10-2.1-3.) and section 6 of article VII of the Constitution of the State of Illinois, and this Section shall prevail in any conflict between this Section and division 2.1 of section 10 of the Illinois Municipal Code, pursuant to the provisions of section 6 of article VII of the Constitution the State of Illinois.
CHAPTER 5
BOARD OF TRUSTEES OF THE FIREFIGHTERS’ PENSION FUND
SECTION:
2-5-1: Membership
2-5-2: Duties
2-5-1: MEMBERSHIP: There shall be a Board of Trustees of the Firefighters’ Pension Fund which shall consist of five (5) members. Two members shall be appointed by the mayor. Two members of the board shall be active participants of the pension fund who are elected from the active participants of the fund. One member of the board shall be a person who is retired under the Firemen’s Pension Fund Act of 1919 or provided by statute. (40 ILCS 5/4-121 et seq.) The members of the Board selected from the active and retired firemen shall be elected at the time and in the manner provided by statute.
2-5-2: DUTIES: The Board of Trustees of the Firefighters’ Pension Fund shall have control of the management of all funds belonging to or designated by law as part of the Firefighters’ Pension Fund and of the administration of such funds, as provided by statute. (Ord. No. 2467 03/27/06 effective April 17, 2006)
CHAPTER 6
POLICE PENSION BOARD
SECTION:
2-6-1: Membership; Terms
2-6-2: Duties
2-6-1: MEMBERSHIP; TERMS: There shall be a Police Pension Board consisting of five (5) members. Of these members, two (2) shall be appointed by the Council, two (2) shall be elected from the regular police force of the City and one shall be elected from the beneficiaries of the pension. Each member shall serve for two (2) years, and elected members shall be selected in the manner provided by law. (40 ILCS 5/3-101 et seq.)
2-6-2: DUTIES: It shall be the duty of the members of the Police Pension Board to manage, invest and control the Police Pension Fund and all moneys pertaining thereto in the manner provided by statute.
CHAPTER 7
EMERGENCY SERVICES AND DISASTER AGENCY
(Reserved)
CHAPTER 8
HUMAN RIGHTS COMMITTEE
SECTION:
2-8-1: Membership; Appointment; Vacancies
2-8-2: Terms of Office
2-8-3: Compensation; Removal
2-8-4: Meetings
2-8-5: Reports and Records
2-8-6: Quorum: Voting
2-8-7: Rules of Procedure (Ord. No. 2594-09/10 removed Human Relations)
2-8-1: MEMBERSHIP; APPOINTMENT; VACANCIES:
A. Membership: There shall be a Human Rights Committee, which shall consist of nine (9) members. One of said members shall be designated chairman by a majority vote of the members of said Human Rights Committee. A vice chairman shall also be designated by a majority vote of the members of the Human Rights Committee. A secretary shall also be designated y a majority vote of the members of the Human Rights Committee.
B. Appointment: The members of the Human Rights Committee shall be appointed by the Mayor subject to confirmation by the City Council.
C. Vacancies: Any vacancies in the Human Rights Committee shall be filled by appointment by the Mayor and City Council for the unexpired term of the member whose place has become vacant.
2-8-2: TERMS OF OFFICE
A. The members of the Human Relations Committee shall serve staggered, three (3) year terms or until their successors are appointed and qualified.
B. The chairman and vice chairman, and secretary of the Human Rights Committee shall serve for a term of one year or until their term in office as a member of the Human Rights Committee is terminated for any reason whatsoever.
2-8-3: COMPENSATION; REMOVAL
The members of the Human Rights Committee shall serve without compensation. The Mayor and City Council have the power to remove any member of the Human Rights Committee for cause and after a public hearing.
2-8-4: MEETINGS:
A. Regular Meetings: Meeting of the Human Rights Committee shall be held at such time and place within the City as the Human Rights Committee may determine from time to time.
B. Special Meetings: Special meetings may be held
i.) At the call of the chairman, when he or she deems it expedient, or
ii.) Upon the written request of two (2) members of the Committee.
C. Meetings Open to Public: All meetings of the Human Rights Committee shall be open to the public.
2-8-5: REPORTS AND RECORDS: The Human Rights Committee shall keep minutes of its proceedings. The Committee shall render upon request of the City Council, but not less than every twelve (12) months, a written report to the City Council of its activities and recommendations, which written reports shall be made public after submission to the City Council.
2-8-6: QUORUM; VOTING: No hearing or meeting shall be conducted without a quorum of the Human Rights Committee being present, which shall consist of a majority of all members. When a quorum is in attendance, action may be taken by the Committee upon a vote of the majority of those present.
2-8-7: RULES OF PROCEDURE: The rules of procedure governing meetings shall be Robert’s Rules of Order.
2-8-8: PURPOSE AND GOALS: The Human Rights Committee shall:
a. Advise the City Council and Senior management on public policy issues relating to diversity, equality, and human rights;
b. Promote increased awareness of legal and regulatory issues respecting diversity, equality, and human rights;
c. Promote an increase in public awareness on the City of Pekin’s position respecting diversity, equality and human rights;
d. Establish and encourage meaningful dialogue within the City of Pekin community, its leaders, community organizations, educational institutions, business and civic groups, respecting diversity, equality and human rights.
CHAPTER 9
ELECTRICAL COMMISSION
SECTION:
2-9-1: Membership
2-9-2: Appointment; Terms
2-9-3: Secretary of
2-9-4: Meetings of
2-9-5: Recommendations Made by
2-9-6: Appeal Procedures
2-9-6-1: Authority to Appeal Decisions
2-9-6-2: Appeals; Time and Form
2-9-6-3: Hearing Procedure
2-9-6-4: Review of Commission's Decision
2-9-7: Noncompliance
2-9-8: Penalties
2-9-1: MEMBERSHIP: There shall be an Electrical Commission for the City which shall consist of seven (7) members. The Electrical Inspector shall be a member and ex officio chairman of such Commission, and he shall have the right to vote on any matters brought before said Commission in case of a tie vote of the other members. Of the other six (6) members, one shall be a registered professional electrical engineer, one shall be an electrical contractor, one a journeyman electrician, one a representative of an inspection bureau maintained by the Fire Underwriters (or, if no such representative resides in the City, then the Fire Chief or his designated representative) and one a representative of an electric utility company as well as a general contractor.
2-9-2: APPOINTMENT; TERMS: Such members shall be appointed for one year by the Mayor, by and with the advice and consent of the City Council commencing with their original appointment and continuing through the first Monday in the month of May next following and, thereafter, for one year terms commencing on the first Monday in May.
2-9-3: MEETINGS OF: The Commission shall meet on the first Thursday of February, May, August and November in the office of the Electrical Inspector at seven o'clock (7:00) o'clock P.M.
2-9-5: RECOMMENDATIONS MADE BY: The Electrical Commission shall recommend safe and practical standards and specifications for the installation, alteration and use of electrical equipment designed to meet the necessities and conditions that prevail in the City, shall recommend reasonable rules and regulations governing the issuance of permits by the Electrical Inspections Department and shall recommend reasonable fees to be paid for the inspection by such Inspection Department of all electrical equipment installed or altered within the City. Such standards and specifications, rules and regulations, and such fees shall not become effective until adopted by ordinance by the City Council. All such fees shall be paid to the Director of Finance.
2-9-6: APPEAL PROCEDURES:
2-9-6-1: AUTHORITY TO APPEAL DECISIONS: Any action, order, decision or ruling of the Electrical Inspector, pursuant to his duties and the authority vested in him pursuant to this Code shall be subject to an appeal hearing before the Electrical Commission in accordance with the procedures hereinafter set forth. An appeal from the decision of the Electrical Inspector wherein he has exercised a discretionary power given him herein shall not be set aside, reversed or altered unless it is found that such discretion has been abused.
2-9-6-2: APPEALS; TIME AND FORM:
A. An appeal shall be taken within thirty (30) days of the date of the decision appealed from. The party taking the appeal (appellant) shall file within thirty (30) days with the Electrical Inspector or the secretary of the Electrical Commission, a written notice of appeal. Said notice of appeal shall be in writing and shall state the following:
1. Name, business address and phone number of appellant - home address and phone number in the case of a nonbusiness appellant.
2. Date of order, action, decision or ruling of the Electrical Inspector from which the appeal is taken.
3. Address of the property subject to the order of the Electrical Inspector.
4. A concise statement of the order, action or decision from which the appeal is taken, together with a copy of same if it was rendered in writing.
5. A concise statement of the grounds assigned as error by the appellant.
6. A statement of applicable statute and/or ordinance and/or code provisions involved in the appeal, insofar as same are known to the appellant at the time the notice of appeal is filed.
7. A request for hearing before the Electrical Commission.
8. Signature of appellant.
B. In the case of an electrical installation which, in the opinion of the Electrical Inspector, is unsafe or dangerous and poses an immediate threat to life or property, the Electrical Inspector may, by written order, limit the above prescribed time for the taking of an appeal to a shorter period, but not less than the (10) days.
2-9-6-3: HEARING PROCEDURE: The procedure for the hearing of an appeal shall be as follows:
A. A hearing officer who is a licensed attorney at law shall be appointed by the secretary of the Electrical Commission, which said hearing officer shall set the date for hearing, which shall not be more than thirty (30) days after the filing of the notice of appeal.
B. The hearing officer shall notify all parties, in writing, of the date, time and place of the hearing. No continuance may be granted, except by leave of the hearing officer, for good cause shown, and in no event may a continuance exceed twenty one (21) days.
C. At the hearing, the appellant may be represented by counsel; and the Electrical Inspector may be represented by the Corporation Counsel or his designated assistant.
D. At the hearing, the hearing officer shall preside and shall accept testimony and evidence relevant and material to the issues raised in the notice of appeal. The strict rules of evidence applicable to judicial proceedings shall not apply to hearings authorized by this Chapter.
E. At the hearing, the initial burden of going forward and the ultimate burden of proof shall be on the Electrical Inspector.
F. The hearing officer shall have the power to issue subpoenas and compel the attendance of witnesses.
G. At the conclusion of the hearing, the Electrical Commission by a majority vote thereof, and not just a quorum thereof, shall make a determination on the basis of the evidence presented. Said decision shall be in writing and shall contain a finding, decision and order. The findings, decision and order shall include the Commission's findings of fact, a decision whether or not the action of the Electrical Inspector was proper and an order ordering the appellant to comply with the action taken by the Electrical Inspector or reversing the action of the Electrical Inspector. When warranted by the findings and the decision, the order of the Commission may alter or vary the action taken by the Electrical Inspector and order compliance consistent therewith.
H. The determination of the Electrical Commission shall be in writing, shall be signed by the hearing officer, attested by the secretary of the Commission and shall be issued no later than ten (10) days after the conclusion of the hearing.
I. All appeal hearings shall be recorded by a certified shorthand reporter.
J. Hearings may be conducted before a quorum of the Commission, but such a hearing shall not alter the requirement of a majority vote as stated in subsection G above.
K. The costs of said hearing shall be borne by the losing party; which said costs shall include the fees of the hearing officer and the shorthand reporter.
2-9-6-4: REVIEW OF COMMISSION'S DECISION: The findings, decision and order of the Electrical Commission shall be subject to review in Circuit Court, and the provision of the Illinois Administrative Review Act (735 ILCS 5/3-101 et seq.) shall apply to and govern every action for the judicial review of the final findings, decision and order of the Electrical Commission.
2-9-7: NONCOMPLIANCE: The failure of any party to comply with the findings, decision and order of the Electrical Commission or the failure of any person to honor a subpoena issued by the hearing officer shall constitute a violation of this Chapter and subject said party to the penalty provision provided in Section 2-9-8 hereof.
When a registered electrical contractor as defined in Section 7-1D-10-1 fails to comply with any order of the Electrical Commission, in addition to any other sanction provided by law, the City Council may revoke the registration of said electrical contractor.
2-9-8: PENALTIES: Any person violating any provision of this Chapter shall be, in addition to any other remedies stated herein, subject to penalty as provided in Section 1-4-1 of this Code.
CHAPTER 10
LIBRARY BOARD
SECTION:
2-10-1: Membership; Term of Office
2-10-2: Duties and Functions
2-10-3: Rules and Regulations
2-10-1: MEMBERSHIP; TERM OF OFFICE: There shall be a Board of Library Directors for the City as provided by law. (75 ILCS 5/4-1 et seq) The Board shall consist of nine (9) Directors to be appointed by the City Council. The term of the Library Directors shall be three (3) years, staggered so that three (3) terms expire each year, as provided by law. The said Library Directors shall select a president and secretary, as provided by statute, and shall meet at such times as the Library Board may determine.
2-10-2: DUTIES AND FUNCTIONS: The Library Board shall have charge of the operation of the City Library and of the expenditure of all library funds. Each year, it shall file a report with the City Council containing, among other things, an itemized statement of the expenses anticipated for the coming year, as required by law. (75 ILCS 5/4-7.)
2-10-3: RULES AND REGULATIONS: The Board of Library Directors shall have the power to make any reasonable rules and regulations governing the use of the library and library facilities. Any person violating any such rules shall be subject to penalty as provided in Section 1-4-1 of this Code.
CHAPTER 11
MAYOR'S ADVISORY COMMITTEE FOR
PERSONS WITH DISABILITIES
SECTION:
2-11-1: Membership; Terms
2-11-2: Officers; Meetings; Quorum
2-11-3: Expenses; Salaries
2-11-4: Purpose; Functions
2-11-5: ADA Grievance Procedure
2-11-1: MEMBERSHIP; TERMS: There shall be a committee known as the Mayor's Advisory Committee for Persons With Disabilities which shall consist of nine (9) persons appointed by the Mayor to serve without salary for staggered, three (3) year terms or until their successors are appointed or confirmed. Committee members shall be broadly representative of the community and shall be individuals who, by background, experience, training and profession, shall have special interests and knowledge in the affairs and needs of the disabled persons.
2-11-2: OFFICERS; MEETINGS; QUORUM: The chairman for the Committee shall be elected from and by the Committee members for a term of one calendar year. Other officers shall be created by a resolution duly adopted at any regular or special meeting. The Committee shall have the power to establish bylaws and rules in conformity with the authority granted herein or by statute, including the authority to elect or appoint such other officers and consultants as the committee deems necessary. The chairman of the Committee or any other officer appointed or elected by the committee, may be removed at any time by a majority of the Committee. The Committee shall establish a regularly scheduled meeting date at its initial organizational meeting. Thereafter, the meeting date may be changed by motion duly enacted at a regular meeting. A quorum shall consist of four (4) members.
2-11-3: EXPENSES; SALARIES: The Committee shall not expend any funds without recommendation and approval by the City Council. (Ord. No. 2499 11-27-06)
2-11-4: PURPOSE; FUNCTIONS: The purpose of the Mayor's Advisory Committee for Persons With Disabilities shall be to represent and promote interests of the disabled members of the community to the end that there shall be a) adequate public and private services for maintaining and improving the health and welfare of the disabled persons; b) adequate dissemination of information concerning the interests, problems and affairs of disabled persons; c) adequate community and individual activities to stimulate and fulfill the interests of disabled persons; d) to develop new ways to utilize the talents and resources of disabled citizens; and e) adoption of an installation of a grievance procedure for disabled persons' problems within the Municipality (Article 2-11-5) and compliance with Federal revenue-sharing regulations promulgated from time to time as may be required to be implemented by the City.
2-11-5: AMERICANS WITH DISABILITY ACT GRIEVANCE PROCEDURE:
Pursuant to the Americans with Disabilities Act regulations, 28 CFR 35.107, the following procedure shall be available to provide prompt and equitable resolution of complaints of any actions that would be prohibited by Title II of the Americans with Disabilities Act, which prohibits discrimination on the basis of disability in state or local government services:
A. Complaint:
1. The complaint shall be in writing on the form contained in Appendix .
2. The complaint forms shall be available from the Director of Public Works.
3. If the complainant is unable to complete the form, the Director of Public Works, or his or her designee, shall assist in completion of the form.
4. The complaint shall be filed with the Director of Public Works and the complainant shall be provided with a copy.
B. Hearing:
1. If available, the Director of Public Works, or his or her designee, shall meet immediately with the complainant to attempt to resolve the complaint.
2. Within seven (7) days the Director of Public Works, or his or her designee, shall meet with the complainant, in person or by telephone, to discuss the complaint and attempt to resolve the same.
3. The Director of Public Works may have one seven (7) day extension of this requirement upon notification to the complainant.
C. Response:
1. Within seven (7) days of the hearing, the Director of Public Works shall submit a written response to the complainant which shall include a description of the corrective action to be taken (if any) and the projected time-table for taking the action.
2. The Director of Public Works may have one seven (7) day extension of this requirement upon notification to the complainant.
D. Appeal:
1. The complainant may appeal the decision of the Director of Public Works to the Mayor within seven (7) days.
2. Within seven (7) days of the hearing, the Mayor shall submit a written response to the complainant which shall include a description of the corrective action to be taken (if any) and the projected time-table for taking the action.
3. The Mayor may have one seven (7) day extension of this requirement upon notification to the complainant.
E. Record keeping:
1. The Director of Public Works shall keep a record of all complaints, investigations and responses.
2. The Mayor shall provide a copy of his or her written response to the Director of Public Works.
APPENDIX A
AMERICANS WITH DISABILITIES ACT
CITY OF PEKIN
GRIEVANCE FORM
NAME:
ADDRESS:
TELEPHONE:
NATURE OF DISABILITY (Optional):
DESCRIPTION OF COMPLAINT - (Include date of occurrence and location, if applicable):
DATE:
SIGNATURE:
SUBMIT TO: DIRECTOR OF PUBLIC WORKS
111 SOUTH CAPITOL STREET
PEKIN, ILLINOIS 61554
CHAPTER 12
PEKIN TOURISM, CONVENTION, AND VISITORS COMMITTEE
SECTION:
2-12-1: Creation
2-12-2: Composition; Terms
2-12-3: Members; Meetings; Quorum
2-12-4: Purpose; Function
2-12-5: Expenditures; Salaries
2-12-6: Jurisdiction
2-12-7: Guidelines
2-12-1: CREATION: There is hereby created a Committee which shall be known as the PEKIN TOURISM, CONVENTION, AND VISITORS COMMITTEE.
2-12-2: COMPOSITION; TERMS: The PEKIN TOURISM, CONVENTION, AND VISITORS COMMITTEE created by Section 1 above shall consist of 5 voting members. All members shall be appointed by the Mayor with consent of the Council. Voting members shall include the City Manager or designee, two City of Pekin Staff Members and two representatives of the Community at large. All members shall serve for a two-year term or at the pleasure of the Mayor.
2-12-3: MEMBERS; MEETINGS; QUORUM: The Committee shall, if deemed necessary, have the power to advise Council regarding the establishing of by-laws and rules in conformity with the authority granted herein or by statute. The Committee shall meet a minimum of four times per year or by special call by three (3) or more members. A quorum shall consist of 3 or more voting members. The Committee shall keep minutes of its proceedings, which shall include record of official actions on the approval of grants $1,500.00 or less. The Committee shall submit to the City Council minutes of all meetings.
2-12-4: PURPOSE; FUNCTION: The purpose of this Committee is to promote the growth of tourism and convention-related business within or near the City of Pekin and to encourage an overnight stay in Pekin. The Committee is to make recommendations to the Council regarding such matters.
2-12-5: EXPENDITURES: The program shall be formulated and maintained solely by the use of funds received through the City’s Hotel/Motel Tax. The Committee shall make recommendations to the City Council regarding the expenditure of funds verified by grant application and provided for in the Committee’s annual budget.
The Committee shall be authorized to approve all grants for one thousand five hundred dollars ($1,500) or less within the overall parameter of the budget and in compliance with state statutes on uses for hotel/motel tax dollars. All grants that exceed one thousand five hundred dollars ($1,500) will be presented to the City Council for approval.
The Committee:
A. Administers the tourism grant program.
B. Maintains and distributes all promotional publications for the Visitor’s Bureau (includes brochures, fliers, folders, inserts, etc.).
C. Maintains the Bureau’s website and Calendar of Events.
D. Creates and places advertisements in various publications.
2-12-6: JURISDICTION: The Committee shall be under the jurisdiction of the City Manager.
2-12-7: GUIDELINES: The guidelines shall be as follows:
A. Pekin Visitor’s Bureau Grant (for overnight visitors)
1. The appropriate application must be completed.
2. If the expense of advertising is listed for reimbursement, the Pekin Visitors Bureau must be acknowledged in all media and advertising. A copy of advertising showing the Pekin Visitor’s Bureau logo is required.
3. Eligible expenses are listed on the application form. Additional eligible expenses will be decided by the Committee on a case by case basis.
4. Non eligible expenses (non-inclusive): Employee payroll, Utilities, Equipment purchases.
5. Grants are considered as long as money is available in the fiscal budget.
6. Grants shall not become the sole revenue of the event If a profit is made, the grant will not exceed 1/3 of Total eligible approved expenses or total net profit of $1,500 (which ever is less)
7. If a profit is not made, then the grant amount will not exceed 1/3rd of the eligible approved expenses or $5,000 (which ever is less). The total profit after the grant is awarded can not exceed $1,500
8. There is a cap of $18,000 per organization for a fiscal year (May 1 to April 30th).
B. Community Event Grant (for Pekin non-profit organizations)
1. The appropriate application must be completed.
2. If the expense of advertising is listed for reimbursement, the Pekin Visitors Bureau must be acknowledged in all media and advertising. A copy of advertising showing the Pekin Visitor’s Bureau logo is required.
3. Eligible expenses are listed on the application form. Additional eligible expenses will be decided by the Committee on a case by case basis.
4. Non eligible expenses (non-inclusive): Employee payroll, Utilities, Equipment purchases.
5. Grants are considered as long as money is available in the fiscal budget.
6. If a profit is made, the organization is eligible for 1/3rd of eligible expenses or $1,000 (which ever is less).
7. If a profit is not made, than the grant amount will not exceed 1/3rd of eligible approved expenses or up to $1,500 (which ever is less) The total profit after the grant is awarded can not exceed $1,000
8. There is a cap of $4,500 per organization for a fiscal year (May 1 to April 30th).
Ord. No. 2375 (05-24-04)
Ord. No. 2474-06/07 (05-08-06)
Ord. No. 2557-08/09 (06-09-08
CHAPTER 13
TRAFFIC SAFETY COMMITTEE
SECTION:
2-13-1: Composition; Terms
2-13-2: Officers; Meetings; Quorum
2-13-3: Purpose; Function
2-13-4: Expenses; Salaries
2-13-5: Jurisdiction
2-13-1: COMPOSITION; TERMS: There shall be a committee known as the TRAFFIC SAFETY COMMITTEE which shall consist of 6 voting members, being the Chief of Police, Chief of Fire Department, Director of Public Works, Street Superintendent, the City Manager, a citizen appointed by the Mayor. All members shall serve without salary. The citizen representative shall be appointed for a 1-year term, commencing the first Monday in May. Committee members may designate from that department’s members, an alternate to attend meetings.
(Ord. No. 2342 10-13-03) (Ord. No. 2439 07-11-05) (Ord. No. 2463 03-13-06) (Ord. No. 2471 04-24-06)
2-13-2: OFFICERS; MEETINGS; QUORUM: Other officers of this Committee shall be created by resolution adopted at any regular or special meeting of the Committee. The Committee shall have the power to establish by-laws and rules in conformity with the authority granted herein or by statute. The Committee shall have a regularly scheduled meeting date, which may be changed by motion duly enacted at a regular meeting. A quorum shall consist of 3 persons.
2-13-3: PURPOSE; FUNCTION: The purpose of this Committee is to promote traffic safety, to review and make recommendations to the Council regarding traffic matters, to review zoning and planning matters and make recommendations concerning traffic matters, to establish rules, regulations and schedules as provided by stature or ordinance.
2-13-4: EXPENSES; SALARIES: The Committee shall not expend any funds without recommendation and approval by the City Council. Out-of-pocket costs of the committee members for committee activities shall be reimbursed by the City.
2-13-5: JURISDICTION: The Committee shall be under the jurisdiction of the Mayor.
CHAPTER 14
HISTORIC PRESERVATION COMMISSION
SECTION:
2-14-1: Historic Preservation
2-14-2: Composition of Historic Preservation Commission
2-14-3: Qualifications
2-14-4: Terms
2-14-5: Officers
2-14-6: Meetings
2-14-7: Powers and Duties
2-14-1: HISTORIC PRESERVATION: The purpose of this ordinance is to promote the protection, enhancement, perpetuation and use of improvements or special character or historical interest in the interest of the health, prosperity, safety and welfare of the City of Pekin by:
A. Providing a mechanism to identify and preserve the historic and architectural characteristics of Pekin which represents elements of the City’s cultural, social, economic, political and architectural history;
B. To promote civic pride in the beauty and noble accomplishments of the past as represented in Pekin’s landmarks and historic areas;
C. Stabilizing and improving the economic vitality and value of Pekin’s landmarks and historic areas;
D. Protecting and enhancing the attractiveness of the City to buyers, visitors and shoppers and, thereby, supporting business, commerce, industry and providing economic benefit to the City;
E. Fostering and encouraging preservation and restoration of structures, areas and neighborhoods and, thereby, preventing future urban blight.
2-14-2: COMPOSITION OF HISTORIC PRESERVATION COMMISSION:
The Pekin Historic Preservation Commission shall consist of seven (7) voting members, residents of the City of Pekin, appointed by the Mayor and approved by the City Council.
2-14-3: QUALIFICATIONS: One (1) of the members shall be a member of the Main Street Design Committee. The remaining members shall be appointed on the basis of expertise, experience or interest in the area of architectural history, building construction or engineering, historical and architectural preservation, neighborhood organizing or real estate.
2-14-4: TERMS: Members of the Commission shall be appointed for terms of three (3) years. Of those members first taking office, two (2) shall be appointed for one (1) year, three (3) for two (2) years and two (2) for three (3) years. No members shall serve more than two (2) successive 3-year terms. Alternate members shall be appointed to serve in the absence of or disqualification of the regular members. Vacancies shall be filled for the unexpired term only. Members shall serve without compensation.
2-14-5: OFFICERS: Officers shall consist of a chairman, vice chairman and a secretary elected by the Preservation Commission who shall serve a term of one (1) year and shall be eligible for reelection, but no members shall serve as an officer for more than two (2) consecutive years. The chairman shall preside over meetings. In the absence of the chairman, the vice chairman shall perform the duties of the chairman. If both are absent, a temporary chairman shall be elected by those present. The secretary to the Preservation Commission shall have the following duties:
A. Take minutes of each Preservation Commission meeting;
B. Be responsible for publication and distribution of copies of the minutes, reports, and decisions of the Preservation Commission to the members of the Preservation Commission;
C. Give notice as provided herein or by law for all public hearings conducted by the Preservation Commission;
D. Advise the Mayor of vacancies on the Preservation Commission and expiring terms of members; and
E. Prepare and submit to the City Council a complete record of the proceedings before the Preservation Commission on any matter requiring Council consideration.
2-14-6: MEETINGS: A quorum shall consist of a majority of the members. All decisions or actions of the Historic Preservation Commission shall be made by a majority vote of those members present and voting at any meeting where a quorum exists. Meetings shall be held at regularly scheduled times to be established by resolution of the Commission at the beginning of each calendar year or at any time upon the call of the Chairman. There shall be a minimum of four (4) meetings per year.
All meetings of the Preservation Commission shall be open to the public. The Preservation Commission shall keep minutes of its proceedings, showing the vote, indicating such fact, and shall keep records of its examinations and other official actions, all of which shall be immediately filed in the office of the Preservation Commission and shall be a public record.
2-14-7: POWERS AND DUTIES: The Historic Preservation Commission shall undertake an ongoing survey and research effort on the City of Pekin to identify neighborhoods, areas, sites, structures and objects that have historic, community, architectural or aesthetic importance, interest or value. As part of the survey, the Historic Preservation Commission shall review and evaluate any prior surveys and studies by any government or private organization and compile appropriate descriptions, facts and photographs. The Historic Preservation Commission shall identify significant structures based upon the following criteria:
A. Architecturally or historically significant properties in one identifiable neighborhood or distinct geographical area of the City of Pekin;
B. Association with a particular person, event or historical period;
C. Representation of a particular architectural style or school of design, or of a particular architect, engineer, builder, designer or craftsman;
D. Such other criteria as may be adopted by the Preservation Commission to assure systematic survey of all significant properties within the City of Pekin.
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